Goal: Help writers avoid double negatives and vague language to ensure each sentence is clear, specific, and easy to understand.
Double negatives confuse readers and slow them down. They force people to stop and untangle the sentence—often more than once.
For example:
NO: “We are not unopposed to considering your request.”
YES: “We may consider your request.”
Ambiguous language is also a problem. If your message can be read in more than one way, people might misunderstand—or stop reading.
Avoid vague terms like “soon,” “as needed,” or “reasonable.” If you can be specific, be specific.
NO: “Submit the form in a timely manner.”
YES: “Please send the form by 12 April.”
Tip: Ask a colleague to read your text. If they pause or look puzzled, rewrite.
Clear writing is not just about grammar; it’s about intentional clarity. One meaning per sentence. One action per instruction. No puzzles to solve.